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Kharmela Mindanao

By: Kharmela Mindanao on September 29th, 2022

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Google vs. Microsoft for Businesses: A Full Comparison

productivity apps | Cloud | Microsoft 365

Choosing between the two business tool powerhouses, Google and Microsoft, can be overwhelming.  

But one is not necessarily better than the other. Choosing between Google and Microsoft always starts with answering the question, “What do I need for my business?”.   

As a Managed IT Service Provider (MSP), Intelligent Technical Solutions (ITS) has guided multiple businesses toward the best IT solutions for their needs. And in this article, we’re going to guide you through:  

  • Google Business Tools (products, pricing, and features) 
  • Microsoft Business Tools (products, pricing, and features) 
  • A quick comparison of Google vs. Microsoft 

By the end of the article, you’ll have a clear idea of whether to use Google or Microsoft to lay the foundation of your IT infrastructure. 

Google Business Tools (Products, Pricing, and Features)  

Google is a vast company creating products for artificial intelligence, web applications, and computers. Most businesses will benefit from the following Google products and services:  

1. Google Workspace 

Google Workspace is Google’s answer to the well-known Microsoft Office packages. It’s bundled with the usual programs businesses need: Gmail, Drive, Meet, Calendar, Chat, Jamboard, Docs, Sheets, Slides, Keep, Sites, and Forms. 

It’s made for companies, education providers, and nonprofits and has customizable versions of several previous Google products.  

Business Starter $4.20/user/month 

Business Standard


Business Plus 


  • Custom and secure business email 
  • 100-participant video meetings 
  • 30 GB storage per user 
  • Security and management controls 
  • Standard support 


  • Custom and secure business email 
  • 150-participant video meetings + recording 
  • 2 TB storage per user 
  • Security and management controls 
  • Standard support (paid upgrade to enhanced support) 


  • Custom and secure business email + eDiscovery, retention 
  • 500-participant video meetings + recording, attendance tracking 
  • 5 TB storage per user 
  • Enhanced security and management controls, including Vault and advanced endpoint management 
  • Standard support (paid upgrade to enhanced support) 

Google Workspace (Fundamentals) for educational institutions is free, depending on your institution’s qualifications. However, if you need more than the fundamentals or are a business in need of enterprise-level support, you need to contact Google directly to get a quote.  

2. Google Business Tools 

Google also has products and services designed specifically for businesses. Some of these are AdMob, AdSense, Google Analytics, and Google Business Profile.  

List of Google Business Products

3. Google Developer Tools 

Google also has a suite of developer tools that let you edit web pages in real-time, diagnose website problems quickly, and build a better website. You can find Google Ads, Exposure Notifications, Firebase, Google Webmaster, and Flutter with multiple forums for documentation for all their products and services.  

List of Google Developer Products

Read “Pros & Cons of Migrating from Google Workspace to Microsoft 365 (2022)” 

4. Google Drive (Cloud Storage) 

Lastly, Google provides a Cloud storage option called Google Drive. It’s easily streamlined with other Google Workspace applications, such as Gmail, and has an option for desktop accessibility. However, it’s predominantly web-based and designed for in-browser functionality. 

It’s easily used for collaboration and designed for users with straightforward cloud storage needs. There are multiple tools designed to facilitate conversations and brainstorming between internal and external team members. In addition, Google Drive has the capacity of 30GB/user, 5TB/user, or unlimited data storage, depending on the plan. However, it lacks the security and customization features offered by Microsoft OneDrive.  

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Microsoft for Businesses (Products, Pricing, and Features) 

Microsoft changed the landscape of technology. The desktop you own is probably running on a Windows OS. (If not, you’ve definitely come across a Windows system.) So, does this mean you should stick with Microsoft for your company? 

Here are some essential services Microsoft provides for businesses:  

1. Microsoft 365 

Microsoft 365 is Microsoft’s modern spin on the classic Microsoft productivity offering. It’s bundled with well-known services like Word, Excel, PowerPoint, Teams, Outlook, Exchange, OneDrive, and SharePoint.  

Business Basic 


Apps for Business 


Business Standard 


Business Premium 


  • Maximum of 300 users 
  • Custom and secure business email 
  • Up to 300 participants  
  • 1 TB for sharing  
  • Standard security and support  
  • Maximum of 300 users 
  • 1 TB for sharing  
  • Standard security and support   
  • Maximum of 300 users 
  • Custom and secure business email 
  • Up to 300 participants + attendee registration and reporting tools  
  • 1 TB for sharing  
  • Standard security and support  
  • No minimum or maximum user limit  
  • Custom and secure business email 
  • Up to 300 participants + attendee registration and reporting tools  
  • 1 TB for sharing  
  • Standard security and support   

Like Google, if you want Microsoft Enterprise-level support, you need to contact Microsoft directly to ask for a quotation of their plans.  

2. Microsoft Business Tools  

While Google has a premium on the regular consumer, most large companies have products and services created by Microsoft. Microsoft designs its products specifically with businesses in mind. Some software built for businesses are Azure, Dynamics 365, Power BI, and Skype.  

But one clear advantage of Microsoft is its security offerings. They have products such as Antivirus for Windows, Microsoft Security Essentials, and Microsoft Defender, which do not have a Google equivalent as these are designed for Windows OS.  

Read: “Microsoft Power BI vs. Tableau (Pros & Cons)” 

3. Microsoft Developer Tools 

Microsoft has a thriving developer community with in-depth documentation for developers. Some of the tools for developers are Exchange, Microsoft 365, Microsoft Graph, Microsoft Graph Dev Center, SQL, System Center, Visual Studio, Windows Dev Center, and more.  

4. Microsoft OneDrive (Cloud Storage) 

OneDrive is Microsoft’s Cloud Storage option geared towards backing up files and making them easily accessible anywhere. However, it’s not as easy to collaborate on OneDrive compared to Google Drive due to the emphasis on security and storage of files on individual accounts.  

However, those same security features make it an ideal choice for collaborating with people outside the organization. It is also bundled with other products; instead of focusing only on larger storage capacity, it leverages other products to provide a more holistic solution for your business.   

At a Glance: Google vs. Microsoft 







Artificial intelligence 


Cloud computing 

Computer software 

Computer hardware 


Software development 

Computer hardware 

Consumer electronics 

Social networking service 

Cloud computing 

Video games 


Corporate venture capital 



Has fundamental products for businesses and takes advantage of the web for their products 

Has more products and takes advantage of the Microsoft Digital Ecosystem to integrate their products 


Target Base 

Adaptable for small businesses to enterprise owners 

Adaptable for small businesses to enterprise owners 



Google Workspace 

Microsoft Office 365 



Primarily Software as a Service (Saas),  with apps available for the desktop 

Primarily desktop-based but with multiple Software as a Service (SaaS) web-based/web-hosted products 


Suite Pricing 

(Per User/Per Month) 


Google Workspace Pricing 

Business Starter: $4.20 

Business Standard: $9.60 

Business Plus: $18.00  

*Enterprise Plan via quotation 

Microsoft Office 365 Pricing 

Business Basic- $3 

Apps for Business - $8.25 

Business Standard - $10 

Business Premium - $22  

* Enterprise Plan via quotation 


Cloud Storage 

Google Drive 

Microsoft OneDrive 


Cloud Pricing 

(Per User/Per Month) 

Google Drive Pricing 

100GB: $2 

200GB: $3 

2TB: $1010TB: $100 a month  

20TB: $200 a month 

30TB: $300 a month 

Microsoft OneDrive Pricing 

1 TB: $5.00  

1TB w/ Office Apps & Security Features: $10.00 

1 TB per user w/ Office Apps & Web-based Apps: $6.00  

1 TB per user w/ Office, Web, and Desktop Apps: $12.50   




Better for collaboration, ease of use, and businesses with basic IT needs 

Better for overall security set-ups, detailed dashboards, and data processing, and growth-centered businesses 

So, Google or Microsoft for Your Business? 

Microsoft is for you if you want complete desktop support, to keep everything in one digital ecosystem, and to have more control over security and data management.  

If you want an easily accessible, collaborative system and have no heavy security requirements, Google is a better choice for your business.  

But there’s more to setting up an excellent IT infrastructure than choosing your digital ecosystem. At ITS, we ensure our clients know everything to create a sustainable, successful, and cost-efficient IT network. 

Schedule a meeting with our IT experts by filling out the form below if you want immediate, tailored advice on which one you should choose for your business.  

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