Microsoft Word 2010: Mail Merge for Business
Prepare a form letter that is to be sent to everyone on your list. It contains the salutation and date, but does not contain any information that is specific to any given recipient.

Go to the tab called mailings and select start mail merge, which will bring a list of options to the screen. Select the last one, which is called “step by step mail merge wizard.”

On the right side of the screen, you can select the kind of mail merge you wish to perform. This can be done in several forms. It can be done via letters, envelopes, labels or even through email messages! Look to the bottom of the panel where there is a link that says “next: starting document.”

After you have made your selection, you are given three choices. You can use the current document, start from a template or start from an existing document. There is a button next to each of these choices.

Open your form letter and click the “next: select recipients” link. If you do not have a list ready, just select “type a new list,” and click create. If you choose customize columns, you can deselect any items you do not want to be printed. Save the data.

Move the cursor to the address block position and click on the address block link. Reformat the page to your liking. Follow the next steps until you see “edit individual letters” and then choose“merge records all,” which will let you preview before printing.

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